Time off & vacation¶

Team members request days off here. People with management rights and admins approve or deny. Approved time off shows in Shifts - and scheduling conflicts are prevented.

Overview¶

Under Time off you can:

• Create requests - vacation, sick leave, unpaid, other
• Track status - pending, approved, denied, cancelled
• Decide requests - approve or deny (management rights / admins)
• Protect planning - approved days block new shifts
• Sidebar badge - count of open requests (management rights / admins)

Who can do what?¶

Team member

• view and create own requests
• cancel own pending or approved requests

Team member with management rights

• view and decide requests in departments they can manage
• revoke approved requests (cancelled)

Admin

• same, organization-wide

Create a request¶

1. Open Time off from the menu
2. Click New request
3. Pick a date range (from/to)
4. Pick a type: Vacation, Sick leave, Unpaid, or Other
5. Optional: add a reason
6. Save

The request appears in the Pending tab.

Tabs and status¶

• Pending - waiting for a decision
• Decided - approved or denied
• All - full list

Status overview:

• Pending
• Approved
• Denied
• Cancelled

Approve or deny (management rights / admin)¶

1. Open the Pending tab
2. Approve or Deny
3. Optional: decision note
4. Confirm

The sidebar badge updates afterward.

Cancel a request¶

Team members can cancel their own pending or approved requests:

1. Open the request
2. Click Cancel request
3. Confirm

In Shifts¶

Approved time off:

• appears as all-day entries in the calendar
• blocks new shift assignments in that period

That way you do not schedule someone on a day off.

Tips¶

1. Submit requests early so planning stays clean.
2. Use decision notes for clear feedback.
3. Review open requests before copying a week or finalizing a plan.

FAQ¶

Why do I not see the badge?¶

The badge only appears if you have management rights or are an admin.

I cannot see a request - why?¶

Team members only see their own requests. Requests from others appear only for departments you can manage.

Multiple days at once?¶

Yes - pick start and end date in the request.